Equipment Lending Program

Expressions of Interest for the Equipment Lending Program are currently closed. The next round of EOIs will open in November 2025.
If you would like to discuss the lending program before you submit an application, please send an email to enquiries@amagavic.org.au.

ABOUT THE PROGRAM

AMaGA Victoria now offers AMaGA member organisations in Victoria the opportunity to borrow digitisation equipment, promoting the safekeeping and documentation of collection materials and enhancing audience access through digital means. Members can choose from a variety of equipment at no cost, including cameras, backdrops, scanners, archival kits, and digitisation props.

The EOI form, to be release in November 2025, includes a series of questions designed to assist us in selecting the groups that will borrow the equipment for this round.

AVAILABLE EQUIPMENT

AMaGA Victoria has three full digitisation kits. Each kit is comprised of 5 individual equipment bundles. Organisations may choose to either borrow a full equipment kit or a select a smaller number of the individual bundles listed below:

• Bundle 1: Camera, camera battery charger, SD card, wireless flash transmitter, shutter release remote, Datacolor SpyderCheckr, grey scale card, tripod, tripod mount and 5-in-1 reflector

• Bundle 2: 2 x studio lights, light stands, soft boxes, power cords, globes, translucent reflector, backdrop stands, 2 x spring clamps, white paper backdrop roll

• Bundle 3: Copy stand, 2 x desk clamp lights, small easel, collapsible light tent (440mm x 440mm x 440mm)

• Bundle 4: Flatbed scanner (2 x templates for slides and negatives included), long book pillow, Ethafoam block

• Bundle 5: Cleaning and digitisation props – book pillow, black and white cloth, extension cord, double adaptor, weights (snake weight, small weights), cleaning utensils (brushes, cloths, dirt eraser), stationery (pens, scissors, tape measures) cotton gloves and nitrile gloves

• Accessories: 3-step step ladder; foldable table; foldable platform trolley; and example archival set to demonstrate correct storage techniques (large textile box, smaller object box, covered coat hanger, binder with sleeves for photographs, documents and slides)

Other equipment available for lending:

• Oral history kits

• Digital light (lux) meters

LOAN PERIOD

Each lending period is set for four months, from February to June and July to November each year. Participating organisations must keep their selected equipment for the entire duration of their lending period, and extensions will not be possible.

PICK-UP/RETURN REQUIREMENTS

Participating organisations must collect their selected equipment from the East Shard Building in Federation Square. During pick-up, AMaGA Victoria staff will conduct a handover session and provide an overview of the equipment. Once the lending period is over, the equipment must be returned to the East Shard Building and checked to ensure it remains in working condition.

If you are interested in borrowing equipment but believe you would be unable to pick up or return the equipment to the East Shard Building on the the required dates, delivery options may be available; however, the cost would need to be covered by the borrowing organisation.

The use of this digitisation equipment is free of charge. However, if your organisation does choose to hire a kit that contains consumables (e.g. nitrile gloves, cleaning utensils, stationery), we would kindly ask for a $10 fee to allow us to replace these items for future groups.