Ringwood RSL. Photo: Tiny Empire Collective.

Equipment Lending Program

ABOUT THE PROGRAM

AMaGA Victoria now offers AMaGA member organisations in Victoria the opportunity to borrow digitisation equipment, promoting the safekeeping and documentation of collection materials and enhancing audience access through digital means. Members can choose from a variety of equipment at no cost, including cameras, backdrops, scanners, archival kits, and digitisation props.

If you would like to discuss the lending program before you submit an application, please send an email to enquiries@amagavic.org.au.

EOI close: Sunday 19th July 2026, 11:59pm.

Submit an EOI

AVAILABLE EQUIPMENT

AMaGA Victoria has three full digitisation kits. Each kit is comprised of 5 individual equipment bundles. Organisations may choose to either borrow a full equipment kit or a select a smaller number of the individual bundles listed:

    • Camera

    • Camera battery charger

    • SD card

    • Wireless flash transmitter

    • Shutter release remote

    • Datacolor SpyderCheckr

    • Grey scale card

    • Tripod

    • Tripod mount

    • 5-in-1 reflector

    • Studio lights x 2

    • Light stands

    • Soft boxes

    • Power cords

    • Globes

    • Translucent reflector

    • Backdrop stands

    • Spring clamps x 2

    • White paper backdrop roll

    • Copy stand

    • Desk clamp lights x 2

    • Small easel

    • Collapsible light tent (440mm x 440mm x 440mm)

    • Flatbed scanner (2 x templates for slides and negatives included)

    • Long book pillow

    • Ethafoam block

    • Book pillow

    • Black and white cloth

    • Extension cord

    • Double adaptor

    • Weights (snake weight, small weights)

    • Cleaning utensils (brushes, cloths, dirt eraser)

    • Stationery (pens, scissors, tape measures)

    • Cotton and nitrile gloves

    • Oral history kits

    • Digital light (lux) meters

    • 3-step step ladder

    • Foldable table

    • Foldable platform trolley

    • Example archival set to demonstrate correct storage techniques (large textile box, smaller object box, covered coat hanger, binder with sleeves for photographs, documents and slides)

REQUIREMENTS

LOAN PERIOD

Each lending period is set for four months, from February to June and July to November each year. Participating organisations must keep their selected equipment for the entire duration of their lending period, and extensions will not be possible.

PICK-UP/RETURN

Participating organisations must collect their selected equipment from the East Shard Building in Federation Square. During pick-up, AMaGA Victoria staff will conduct a handover session and provide an overview of the equipment. Once the lending period is over, the equipment must be returned to the East Shard Building and checked to ensure it remains in working condition.

If you are interested in borrowing equipment but believe you would be unable to pick up or return the equipment to the East Shard Building on the the required dates, delivery options may be available; however, the cost would need to be covered by the borrowing organisation.

The use of this digitisation equipment is free of charge. However, if your organisation does choose to hire a kit that contains consumables (e.g. nitrile gloves, cleaning utensils, stationery), we would kindly ask for a $10 fee to allow us to replace these items for future groups.

PARTICIPANTS

Since its launch, the Equipment Lending Program has supported organisations right across Victoria's collecting sector — from small volunteer-run historical societies to artist-run initiatives. Access to this equipment has helped teams document collections without the cost of specialist equipment.

    • Phillip Island Nature Park

    • Bugatti Club Australia

    • Buninyong and District Historical Society

    • Fort Queenscliff Heritage Association

    • Geelong Football Club

    • Kensington Neighbourhood House

    • Kew Historical Society

    • Richmond Historical Society

    • Dandenong Ranges Music Council

    • Yarra Ranges Council

    • Broadmeadows Historical Society

    • The Johnston Collection

    • Women’s Art Register

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